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Oracle Financials Cloud: Payables 2024 Implementation Professional Sample Questions (Q16-Q21):

NEW QUESTION # 16
You are trying to use the Match in Full option for a purchase order, but your search for the PO is returning no results.
Which two are the reasons for this?

A. The Purchase Order is already partially matched to an invoice
B. The match approval level is set to 4-way matching
C. The Supplier or Purchase Order is set up for self-billing
D. The match approval level is set to 3-way matching

Answer: A,C

Explanation:
Comprehensive and Detailed In-Depth Explanation:
In Oracle Financials Cloud, the Match in Full feature allows users to create invoices by matching the full amount of a purchase order (PO) efficiently. However, certain conditions can prevent a PO from appearing in the Match in Full search results.
Analysis of Each Option:
A: The match approval level is set to 4-way matching
* Explanation: The match approval level determines the matching requirements between the PO, receipt, inspection, and invoice. A 4-way matching requires that the PO, receipt, accepted quantities from inspection, and invoice quantities all match within defined tolerances before payment approval. This setting, however, does not impact the availability of the PO in the Match in Full search results.
Therefore, a 4-way matching configuration is not a reason for the PO not appearing in the search results.
B: The Supplier or Purchase Order is set up for self-billing
* Explanation: Self-billing arrangements mean that the buyer generates the invoice on behalf of the supplier. In such scenarios, the Match in Full feature is not applicable because the invoicing process is handled differently. As per Oracle documentation, "Match in Full can't be used in the following circumstances:... A supplier or the purchase order is set up for self-billing." docs.oracle.com Therefore, if the supplier or PO is configured for self-billing, the PO will not appear in the Match in Full search results.
C: The match approval level is set to 3-way matching
* Explanation: Similar to 4-way matching, a 3-way matching requires that the PO, receipt, and invoice quantities match within tolerances before payment approval. This setting ensures that the goods received and invoiced align with the PO terms. However, the match approval level, whether 3-way or 4- way, does not affect the PO's availability in the Match in Full search results. Thus, a 3-way matching configuration is not a reason for the PO not appearing in the search results.
D: The Purchase Order is already partially matched to an invoice
* Explanation: The Match in Full feature is designed for situations where the supplier sends an invoice for the full amount of the PO. If a PO has already been partially matched to an invoice, it indicates that some portions of the PO have been invoiced, and the remaining amounts do not represent the full PO value. According to Oracle documentation, "Match in Full can't be used in the following circumstances:... The purchase order has already been partially matched to an invoice." docs.oracle.com Therefore, a PO that has been partially matched will not appear in the Match in Full search results.
Conclusion:
The two reasons preventing the purchase order from appearing in the Match in Full search results are:
* B. The Supplier or Purchase Order is set up for self-billing
* D. The Purchase Order is already partially matched to an invoice
These conditions make the Match in Full feature inapplicable, thereby excluding the PO from the search results.
Reference:
Oracle Financials Cloud Documentation - Overview of Creating Invoices Using Match in Fullhttps://docs.
oracle.com/en/cloud/saas/financials/24b/fappp/overview-of-creating-invoices-using-match-in-full.html

NEW QUESTION # 17
Oracle Cloud currently offers two invoice scanning solutions: Integrated Imaging and Intelligent Document Recognition (IDR). Both solutions function similarly.
In which two ways do these invoice scanning solutions operate in the cloud?

A. Customers cannot use invoice imaging in the Cloud.
B. Customers ask suppliers to send electronic invoices.
C. Customers ask their suppliers to scan and email the invoice.
D. Customers scan and store the invoice images on-premises and attach them during invoice entry.
E. Customers scan the invoice on-premises and email the images.

Answer: C,E

Explanation:
Comprehensive and Detailed In-Depth Explanation:
Oracle Cloud's Integrated Imaging and Intelligent Document Recognition (IDR) solutions streamline the processing of supplier invoices by automating data extraction and invoice creation. These solutions support multiple methods for capturing and importing invoice images into the cloud system.
A: Customers scan the invoice on-premises and email the images.
Organizations that receive paper invoices can digitize them by scanning the documents on-premises. Once scanned, these images are emailed to a designated address provided by Oracle Cloud. The Integrated Imaging or IDR system retrieves these images from the email inbox, processes them to extract relevant data, and automatically creates invoices within the Payables module. This method ensures that paper-based invoices are efficiently integrated into the cloud system without manual data entry.
docs.oracle.com
C: Customers ask their suppliers to scan and email the invoice.
To enhance efficiency, customers can request that their suppliers scan physical invoices and send the digital images directly via email. These emailed invoice images are received by the designated email account associated with the customer's Oracle Cloud instance. The Integrated Imaging or IDR solutions then process these images, extracting the necessary invoice data and creating corresponding entries in the Payables system.
This approach reduces processing time and minimizes potential errors associated with manual data entry.
docs.oracle.com
B: Customers ask suppliers to send electronic invoices.
While encouraging suppliers to send electronic invoices (such as XML or EDI formats) is a best practice for streamlining invoice processing, this method does not involve the Integrated Imaging or IDR solutions, which are specifically designed for processing scanned invoice images. Electronic invoices are typically processed through different channels within Oracle Cloud, such as the Supplier Portal or electronic data interchange systems.
blogs.infosys.com
D: Customers scan and store the invoice images on-premises and attach them during invoice entry.
In this scenario, customers manually scan and store invoice images on their local systems and then attach these images during manual invoice entry into the Oracle Cloud Payables module. This process does not utilize the automated capabilities of the Integrated Imaging or IDR solutions, which are designed to handle the import, recognition, and processing of invoice images sent via email.
docs.oracle.com
E: Customers cannot use invoice imaging in the Cloud.
This statement is incorrect. Oracle Cloud provides robust invoice imaging solutions, namely Integrated Imaging and Intelligent Document Recognition, enabling customers to process scanned invoices efficiently within the cloud environment.
docs.oracle.com
By leveraging these solutions, organizations can automate the extraction of invoice data from scanned images, reduce manual intervention, and improve the accuracy and efficiency of their accounts payable processes.

NEW QUESTION # 18
While creating the setup for employee bank accounts, you have the profile option CE_USE_EXISTING_BANK_BRANCH set to Yes.
What can the users now search for by default?

A. Bank and Bank Branch
B. Bank Branch only
C. Bank Branch identifier

Answer: A

Explanation:
Comprehensive and Detailed In-Depth Explanation:
The profile option CE_USE_EXISTING_BANK_BRANCH in Oracle Financials Cloud controls whether users can select from pre-existing banks and branches or enter new bank information manually when setting up employee bank accounts.
* When set to Yes:
* Behavior: Users are provided with a list of predefined banks and branches to select from. This ensures consistency in bank data and reduces errors associated with manual entry.
* Default Search Capability: Users can search and select both Bank and Bank Branch from the existing list.
Reference: Bank Info for Personal Payment Methods
When set to No:
Behavior: The system allows users to manually enter bank and branch details as free text, without relying on predefined lists.
Default Search Capability: Since there are no predefined lists, users do not have search options and must input all bank information manually.
Reference: Bank Info for Personal Payment Methods
Therefore, with the profile option CE_USE_EXISTING_BANK_BRANCH set to Yes, users can search for and select both the Bank and Bank Branch from the predefined options, ensuring accurate and standardized bank account setups.

NEW QUESTION # 19
You need to issue an off-cycle, single payment for a supplier before the next scheduled payment run. The invoice you need to pay has been uploaded into the system, yet it is not available for selection on the Create Payment page.
Select two potential reasons for this:

A. The invoice is not validated.
B. The invoice is not accounted.
C. The invoice is not yet due.
D. The payment supplier site you selected is different from the supplier site on the invoice.

Answer: A,D

Explanation:
Comprehensive and Detailed In-Depth Explanation:
For an invoice to be available for payment processing in Oracle Payables, it must meet specific criteria. If an invoice is missing from the Create Payment page, the following could be the reasons:
* The Invoice is Not Validated (Option A):
* Explanation: Invoices must be validated to ensure data accuracy and compliance with business rules. If an invoice is not validated, it remains in an Incomplete status and is not available for payment.
* Resolution: Run the Invoice Validation process to validate the invoice. Once validated, it will appear in the Create Payment page for selection.
Reference: Oracle Payables Invoice Processing Guide
The Payment Supplier Site Selected Differs from the Supplier Site on the Invoice (Option C):
Explanation: Invoices are tied to a specific supplier site. If the supplier site selected when creating the payment does not match the supplier site on the invoice, the invoice will not be available for selection.
Resolution: Ensure that the supplier site selected on the Create Payment page matches the supplier site associated with the invoice.
Reference: Oracle Fusion Payables: Understanding Supplier Sites
Options B and D Analysis:
The Invoice is Not Yet Due (Option B):
While an invoice's due date impacts its eligibility for automatic payment processing (such as Payment Process Requests), it does not prevent an invoice from being selected manually for an off-cycle, single payment.
Verdict: Not a valid reason for invoice non-selection.
The Invoice is Not Accounted (Option D):
An invoice does not need to be accounted before payment; payment can be processed first, and accounting entries can be created afterward.
Verdict: Not a valid reason for invoice non-selection.
Thus, the correct answers are A. The invoice is not validated and C. The supplier site on the invoice does not match the supplier site selected during payment creation.

NEW QUESTION # 20
An installment meets all the selection criteria of a Payment Process Request, but it still does not get selected for payment processing.
What are the two reasons for this?

A. The invoice has not been accounted.
B. The pay-through date is in a future period.
C. The invoice requires approval.
D. The pay-through date is in a closed Payables period.
E. The invoice needs re-validation.

Answer: C,E

Explanation:
Comprehensive and Detailed In-Depth Explanation:
In Oracle Financials Cloud, even when an installment meets the selection criteria of a Payment Process Request (PPR), certain conditions can prevent it from being selected for payment processing. Understanding these conditions is crucial for troubleshooting and ensuring a smooth payment workflow.
Analysis of Each Option:
A: The pay-through date is in a future period.
* Explanation: The pay-through date in a PPR determines the latest due date of invoices to be included for payment. Setting this date in the future is a common practice to include all invoices due up to that date. Therefore, having a pay-through date in a future period would not prevent installments from being selected; instead, it broadens the selection criteria. This is not a reason for an installment not being selected.
B: The pay-through date is in a closed Payables period.
* Explanation: The pay-through date affects which invoices are selected based on their due dates, but it does not directly relate to the status of accounting periods. While processing payments in a closed period is not allowed, the pay-through date itself being in a closed period does not prevent installment selection. Therefore, this is not a valid reason for an installment not being selected.
C: The invoice needs re-validation.
* Explanation: Invoices that have undergone changes affecting their payment attributes may require re- validation. If an invoice is in a status indicating it needs re-validation, it will not be selected for payment processing until the validation process is successfully completed. This ensures that all invoice data is accurate and meets the necessary criteria for payment. According to Oracle documentation, an installment might not get selected if "The invoice must be revalidated." docs.oracle.com D: The invoice requires approval.
* Explanation: Invoices often need to go through an approval workflow to ensure their legitimacy and accuracy. If an invoice has not received the necessary approvals, it remains in a pending status and is excluded from payment processing. Ensuring that all invoices are approved is essential for them to be selected in a PPR. The Oracle documentation states that an installment might not get selected if "The invoice requires approval." docs.oracle.com E: The invoice has not been accounted.
* Explanation: While accounting is a critical aspect of financial management, the accounting status of an invoice does not typically prevent it from being selected for payment. Invoices can be selected and paid even if they have not yet been accounted, with accounting entries being created subsequently.
Therefore, the lack of accounting is not a reason for an installment not being selected in a PPR.
Conclusion:
The two primary reasons an installment, despite meeting selection criteria, might not be selected for payment processing are:
* C. The invoice needs re-validation.
* D. The invoice requires approval.
Ensuring that all invoices are validated and approved is essential for their inclusion in payment processing.
Reference:
Oracle Financials Cloud Documentation - Why didn't an installment get selected for payment?https://docs.
oracle.com/en/cloud/saas/financials/24d/fappp/why-didn-t-an-installment-get-selected-for-payment.html

NEW QUESTION # 21
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